The national board has a monthly conference call that typically ranges from one to two hours. While not all monthly calls are designated as official board meetings, for which attendance is required, board members are encouraged to participate in every call and meeting.
For both the calls and the official meetings, board members should schedule sufficient time in advance to review the call agenda and supporting materials to assure active, informed participation. Supporting materials can often be substantial, consistent with the fiduciary and governing responsibilities of a board of an established national institution. Whenever possible, materials will be provided no later than a week before the scheduled meeting.
The national board holds regular in-person meetings three to four times each year. While participation by conference call is possible, in-person attendance is preferred. Board members are expected to make their own travel and lodging arrangements, and to cover their own travel and event registration costs to the extent possible. In order to encourage a diverse Board, some members' participation at in-person meetings may be subsidized from time to time.
Incoming Board members will participate in either an in-person or virtual orientation session in early July. The session provides new directors with an overview of the organization, board work and responsibilities, and Board Committee activities and participation, and is designed to encourage their full engagement in the board.
The board typically schedules in-person meetings to take place adjacent to any national events. In such cases, Board members should schedule time to attend both the board meeting and the events one of which is the AIGA Leadership Retreat. Occasionally, but not always, the board will schedule additional in-person meetings, in which case the date and location will be determined.
If a board member misses actively participating in two consecutive official board meetings, the Board President and Board may ask them to step down.